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Office Assistant, Financial Aid Office

Cape Cod Community College


Location:
West Barnstable, Massachusetts 02668
Date:
04/24/2018
2018-04-242019-05-17
Job Type:
Employee
Job Status:
Part Time
Categories:
  • Administrative / Clerical
  • Education
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Job Details

GENERAL STATEMENT OF RESPONSIBILITIES:

The Financial Aid Office Assistant supports administrative functions within the Financial Aid Office.  The Office Assistant must enjoy working with people, have the ability to pay close attention to detail with frequent interruptions, and communicate complex requirements and college policies in a simple and friendly manner.  The role requires strong listening skills and the ability to interpret situations and provide appropriate direction.  

EXAMPLES OF DUTIES:  

1.    Explain the documentation requirements that are pertinent to the application process.
2.    Document conversations and actions with applicants in the Powerfaids software system.
3.    Review applications for completeness and enter data into appropriate student information system software.
4.    Route folders and application materials to appropriate office staff.
5.    Maintain and file documents within office filing system for multiple processing cycles.
6.    Assist applicants in person and by phone regarding their application status.
7.    Assist applicants in the completion of a wide variety of forms and online applications required for varied financial aid resources.  
8.    Other duties as assigned.

Requirements

MINIMUM QUALIFICATIONS:

1.    One year of full-time or equivalent part-time experience in office administrative support.
2.    Strong interpersonal and oral communications skills, including the ability to work calmly and patiently with students, parents, referral agencies and members of the College community.
3.    Ability to assist with online applications and proficiency with MS Office Suite (Word, EXCEL, Outlook, ACCESS).  
4.    Strong organizational skills including ability to multi-task and properly maintain data.
5.    Detail oriented and able to assess the validity of materials received for completeness and authenticity.
6.    Ability to adhere to the College’s strict confidentiality guidelines and FERPA regulations.
7.    Ability to work effectively with diverse populations and as part of a team.

ADDITIONAL PREFERRED QUALIFICATIONS:

1.    Associate degree or coursework at a community college.
2.    Office experience in a college setting.

COMPENSATION:  $13.48 per hour, 18 hours per week.  Part-time, non-benefited, Non-unit position.

APPLICATION DEADLINE:  Immediate need; applications reviewed upon receipt.

Cape Cod Community College is a place of personal discovery, enrichment, and professional development for those just beginning the quest and for those at many points along the path of higher education throughout life. It is a caring, comprehensive institution that belongs to the people it serves and responds to their individual and community needs. Students attending Cape Cod Community College are striving for personal excellence, and are finding it, day after day. Graduates of the College can be found in all levels of private business, the professions, and public service, and they excel at what they do.

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